Practical tools for UK charities, community groups and CICs, built at cost, not markup
I build and recommend simple, dependable software for the voluntary, community and social enterprise sector: the systems that save volunteer hours, keep funders happy and free your team to do the actual work. Priced at cost plus a small margin, and the first conversation is always free.
A fairer way to get the tools you need
Good software shouldn't be out of reach because you're a charity. My whole approach is built to get VCSE organisations a dependable tool for the least money that does the job.
Priced at cost, plus a small margin
You pay what the build actually costs to make, plus a modest margin. No agency mark-up, no padded day rates. I'm happy to show you the maths.
The first conversation is free
The consultation costs nothing and carries no obligation. If a short chat is all it takes to solve your problem, that's a good outcome for both of us.
Low or near-zero running costs
I build on free and low-cost tiers wherever they fit, so your tool keeps working without a monthly bill that eats into your funding.
I'll point you to a tool before I sell you one
If the right answer is an existing (often free) tool, I'll help you set it up and tell you so. I only build custom when it beats what's already out there.
I know the sector
I've already worked with a number of VCSE organisations, so I understand tight budgets, volunteer turnover, trustee reporting and what funders want to see.
Documented and handed over
Everything is documented and handed over in working order, so your team can run it day to day. The contract sets who owns it.
UK-CIC.com builds free websites for community groups, charities, CICs, clubs, small businesses, sole traders and people with an idea.
Three honest steps
A free chat
Tell me the problem. We work out what's actually needed, which is often less than you'd expect.
An honest recommendation
Either I point you to the right existing tool and help you set it up, or I quote a fixed, cost-plus price to build one. You decide, with no pressure either way.
Built to look after itself
If we build, I deliver it, document it, and set it up to need as little maintenance and cost as possible.
The kind of tools that make a difference
A few of the everyday jobs I can take off your plate, whether that means setting up the right existing tool or building something simple and custom.
- Volunteer and rota management
- Donor, member and supporter records
- Funder and impact reporting dashboards
- Booking, referral and intake forms
- Lightweight case management
- Websites your team can actually keep updated
- Automations that remove repetitive admin
- Tidying data that lives in tangled spreadsheets
VCSE is my focus, not my limit
The VCSE sector is where I do my best work, but the same honest, cost-first approach is open to startups, SMEs and teams inside larger organisations. The offer is the same for everyone: a free first conversation, fair pricing and tools built to last. Three ways in:
Questions from charities, community groups and CICs
How much does software for a small charity cost?
Often less than you'd fear, because many charities need a free or donated tool set up well rather than a build. When something does need building, I quote at cost, plus a small margin, after a free first conversation.
What charity software should costWhat's a good free or cheap CRM for a small charity?
Usually a free or donated tool you can claim today, set up properly. The guide compares the options, including what each free plan includes and where the catch is.
Free and cheap CRMs for charitiesDo you build CRMs for community groups, CICs and social enterprises?
Yes. The offer covers the whole voluntary, community and social enterprise sector, not only registered charities. Often the right CRM is a free plan set up well; when it isn't, I build a simple one at cost, plus a small margin.
Can you set up a free or low-cost tool for us instead of building one?
Yes, and for most small charities that is the better use of the money. I set it up around how you work, move your data in and show your team how to use it. I build only when nothing ready-made fits, such as referrals, casework and funder reporting.
Can you build a simple volunteer rota or sign-up tool?
Yes. A rota or sign-up tool lets volunteers pick their own shifts, sends the reminders and shows you the gaps. Often that is a ready-made tool set up well; if your rules are ones nothing handles, I build a simple one.
Can you build case management for a small charity?
Yes, kept light: a record for each person you support, with their referral, notes, actions and the outcomes your funders ask for. It follows your process, and only the people who need to see a case can open it.
Do you provide IT support?
No, I don't run managed IT support. I build and fix software and systems: a CRM nobody trusts, an automation that has stopped working or two tools that don't talk to each other.
Improve what you already haveWhat happens when volunteers or staff change?
Everything is documented and handed over, and everyone gets their own login that you can switch off the day they leave. You're never dependent on one person, including me.
Can you help us report our impact to funders?
Yes. Funder and impact reporting dashboards are one of the tools I build, often starting from the spreadsheets you already keep.
How do you look after our supporters' data?
With UK GDPR in mind from the start: collect only what you need, give each person their own access, and keep a record of how and when people agreed to hear from you. The data stays yours.
Let's work out what you actually need
Book a free, no-obligation consultation. Worst case, you leave with a clearer idea and a pointer to the right tool. No cost, no pressure.