Compliance & SHEQ · SafeWorks Facilities
Compliance & SHEQ demo - SafeWorks Facilities
Audits, permissions and records managed in spreadsheets and email, creating real risk when something is missed.
Obligations
12
Across three sites
Overdue
6
Due soon
1
Within 30 days
Complete
2
In date
Compliance register
Showing 12 of 12 obligations. Select a row to open it.
| Fire Risk Assessment | Regent Works | Marcus Hale | 30 Apr 2026 | Overdue |
| COSHH Assessment - Cleaning Store | Regent Works | Priya Nair | 14 Aug 2026 | Not started |
| Legionella Water Risk Assessment | Harbour Point | Sarah Quinn | 4 Jul 2026 | Due soon |
| Asbestos Management Survey | Millfield Depot | Tom Bradshaw | 22 May 2026 | Overdue |
| PAT Electrical Testing | Harbour Point | Olivia Price | 18 Mar 2026 | Overdue |
| Working at Height - Ladder Register | Millfield Depot | Tom Bradshaw | 12 Jun 2026 | Overdue |
| First Aid Needs Assessment | Regent Works | Priya Nair | 9 Feb 2026 | Complete |
| DSE Workstation Assessments | Harbour Point | Sarah Quinn | 1 Aug 2026 | In progress |
| Manual Handling Risk Assessment | Millfield Depot | Marcus Hale | 4 Apr 2026 | Overdue |
| Emergency Lighting Inspection | Regent Works | Olivia Price | 30 May 2026 | Overdue |
| Noise Exposure Assessment | Millfield Depot | Priya Nair | 20 Sept 2026 | Not started |
| Contractor RAMS Review | Harbour Point | Sarah Quinn | 28 Jun 2026 | Complete |
Fire safety
Fire Risk Assessment
- Site
- Regent Works
- Owner
- Marcus Hale
- Frequency
- Every 12 months
Audit checklist
5/7 doneEvidence register
- PDFFRA-2026-template.pdf240 KB · Marcus Hale · 2 Mar 2026
- PDFevacuation-plan.pdf1.1 MB · Priya Nair · 9 Mar 2026
- XLSXalarm-test-log.xlsx86 KB · Olivia Price · 11 Mar 2026
- PDFextinguisher-register.pdf512 KB · Marcus Hale · 14 Mar 2026
4 files linked to this obligation.
Permission matrix
| User & role | View | Edit | Approve |
|---|---|---|---|
| Marcus Hale | Yes | Yes | No |
| Sarah Quinn | Yes | Yes | Yes |
| Olivia Price | Yes | No | No |
Deadline tracker
Overdue by 57 days - this review has passed its deadline and needs attention now.
Status reacts to the date. Set it before today to see the record turn overdue.
Activity log
An append-only trail. Select an entry to expand who acted, what changed, when and the linked record.
Audit-ready record
Fire Risk Assessment - one snapshot for an auditor
Everything an inspector would ask for, tied together: the obligation, its status, who owns and approves it, when it is next due, and the evidence behind it.
- Obligation
- Fire Risk Assessment
- Status
- Overdue · 71%
- Owner
- Marcus Hale
- Approver
- Sarah Quinn
- Next review
- 30 Apr 2026
- Evidence
- 4 files linked
5 of 7 checklist items complete; 4 logged actions on the trail. Change the role, deadline or checklist above and this record updates with you - no rebuilding a pack the night before an audit.
Read this register as plain text
SafeWorks Facilities is tracking 12 compliance obligations across Regent Works, Harbour Point and Millfield Depot. 6 are overdue, 1 are due within 30 days, and 2 are complete and in date.
- Fire Risk Assessment - Regent Works, owned by Marcus Hale, due 30 Apr 2026: Overdue (71% complete).
- COSHH Assessment - Cleaning Store - Regent Works, owned by Priya Nair, due 14 Aug 2026: Not started (0% complete).
- Legionella Water Risk Assessment - Harbour Point, owned by Sarah Quinn, due 4 Jul 2026: Due soon (45% complete).
- Asbestos Management Survey - Millfield Depot, owned by Tom Bradshaw, due 22 May 2026: Overdue (60% complete).
- PAT Electrical Testing - Harbour Point, owned by Olivia Price, due 18 Mar 2026: Overdue (30% complete).
- Working at Height - Ladder Register - Millfield Depot, owned by Tom Bradshaw, due 12 Jun 2026: Overdue (52% complete).
- First Aid Needs Assessment - Regent Works, owned by Priya Nair, due 9 Feb 2026: Complete (100% complete).
- DSE Workstation Assessments - Harbour Point, owned by Sarah Quinn, due 1 Aug 2026: In progress (41% complete).
- Manual Handling Risk Assessment - Millfield Depot, owned by Marcus Hale, due 4 Apr 2026: Overdue (18% complete).
- Emergency Lighting Inspection - Regent Works, owned by Olivia Price, due 30 May 2026: Overdue (70% complete).
- Noise Exposure Assessment - Millfield Depot, owned by Priya Nair, due 20 Sept 2026: Not started (0% complete).
- Contractor RAMS Review - Harbour Point, owned by Sarah Quinn, due 28 Jun 2026: Complete (100% complete).
The Fire Risk Assessment has 5 of 7 checklist items done and 4 evidence files attached.
What this demonstrates
- Every obligation has a status, owner and deadline you can see at a glance.
- Sensitive records are visible to the right people only, by role.
- Evidence sits beside the obligation it proves, ready for an audit.
- An activity log shows who did what, when, and against which record.
- Forms collect only what is needed and keep consent clear.
Popular compliance and SHEQ systems I can build
Pick one to see who it is for, what it adds and what it could include.
Risk assessment system
Medium to highCreate, track and sign off risk assessments with owners, deadlines, checklists and linked evidence.
- Typical users
- Safety and facilities teams
- Value added
- Nothing falls through the cracks before an audit or inspection.
Could include
- Templates
- Checklists
- Evidence
- Sign-off
- Reminders
Want records that are easier to prove?
You do not need a perfect brief. A messy process is enough to start.
What a real build could include · read as plain text
What a real build could include
The pieces a production version would be assembled from, in plain terms.
Obligation register
Each requirement captured once with a category, site, owner and deadline.
Checklists and status
Track progress against each requirement, with completion that reflects real work.
Evidence register
Files linked to the obligations they prove, with who uploaded what and when.
Permission matrix
Role-based control over who can view, edit and approve each record.
Deadline tracking
Status reacts to due dates so due-soon and overdue obligations surface early.
Activity log
An append-only trail of who did what, when, against which record.
GDPR-aware forms
Labelled fields, purpose text and clear consent, collecting only what is needed.
Read plain explanation
The situation
SafeWorks Facilities (Facilities and SHEQ management). Audits, permissions and records are managed in spreadsheets and email. When something is missed there is no clear trail of who did what, when, and with what evidence - so an audit becomes a scramble. This demo shows how obligations, status, owners, deadlines and evidence sit together in one auditable record.
How it would be built
- Capture. Obligations and records are captured once, properly, with an owner and deadline.
- Track. Status, approvals and deadlines stay visible as work progresses.
- Prove. An auditable trail and linked evidence show the work that was done.
What the demo points out
- 01. GDPR-aware forms. A report form preview where every field has a label and a short note on why it is collected. Forms collect only what is needed, explain why, and keep consent clear. Value: Cleaner data capture and a clear lawful basis.
- 02. Audit tracking. A risk-assessment checklist with live completion, an owner and a deadline. Every requirement has a status, owner and deadline. Value: Nothing hidden in email or a forgotten spreadsheet tab.
- 03. Permission controls. A permission matrix showing who can view, edit and approve, by role. Sensitive records can be visible to the right people only. Value: Reduced risk of the wrong person changing or approving a record.
- 04. Document register. An evidence register holding the files that prove each control, beside the obligation. Evidence sits beside the obligation it proves. Value: Audit-ready records you can produce in seconds, not days.
- 05. Deadline tracker. A due date you can change, which moves the record between on-track, due soon and overdue. Status reacts to the deadline, so slippage is impossible to ignore. Value: Overdue obligations surface early, not at the audit.
- 06. Activity log. A log that records each action with who, what, when and the linked record. An immutable trail shows the work that was done. Value: You can evidence the chain of custody for any change.
What this demonstrates
- Every obligation has a status, owner and deadline you can see at a glance.
- Sensitive records are visible to the right people only, by role.
- Evidence sits beside the obligation it proves, ready for an audit.
- An activity log shows who did what, when, and against which record.
- Forms collect only what is needed and keep consent clear.
Want records that are easier to prove?